Time Management and Productivity

14 May 2020

Time Management and Productivity

1. Time management

A life and career coach helps a client manage their time, by having them reflect on their activities, and whether or not they result in productivity. This does not mean, working non-stop, it means maximising the time the client has each day, to achieve balance and purpose. I would recommend to a client that they begin to use their diary more effectively, and this means start to allocate time each day to each of the key goals and activities which must be completed. List out each activity, or part of an activity that needs completion, and the time to be allocated to it. Once completed, it is useful to reflect on the achievement of that activity at the end of each day, because it can contribute towards motivation, and the feeling of satisfaction which is key to perpetuating the success cycle. In determining the activities to take on, the Pareto principle is important, and that focus needs to be given to these activities which are likely to further your goals.

2. Boosting productivity

Boosting productivity stems from good time management, as well as achieving the right balance between work and life. Time management therefore includes taking into account the following activities:

  • Sufficient sleep, which is of good quality.
  • Taking exercise, and ensuring a connection with nature and your environment.
  • An appropriate diet, as correct nutrition fuels the ability to work effectively.
  • Managing distractions, which might mean addressing those issues which are preventing you from achieving your full potential.
  • Tacking unpleasant tasks first, can often mean that the rest of the day is freed up to do the activities you are more amenable to, and that provides more motivation.
  • Often, there is a discipline required in boosting productivity, its not a matter of competency, or intelligence, it is a process by which the client is able to be organised, structure their day, and focus on the activities which make the most difference to their results. In some cases, putting tasks into a matrix of urgent vs important, and focussing on those which are both, first, can maximise productivity overall.

 

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